• Please use the two part Reimbursement and Deposit forms for all reimbursement requests, check requests and deposits 
• These forms are available in the Treasurer's mail box in the school office.
• Attach all receipts to the yellow copy.
• Please keep the white copy for your records.
• The Treasurer will check the mailbox every few days.
• You can also download a copy here. Please retain a copy of your completed form if you choose to use this version.

 Feel free to contact the Treasurer, Lori Shoultz, for any other arrangements.
 
 Please note that the PTO is exempt from sales tax.  The PTO technically should not reimburse members for any sales tax paid.
 If you need to make any purchases, you may obtain a copy of the tax exempt letter from Ginny Breecher in the school office.
 

Instructions for Reimbursement/Deposit

Reimbursement:
1. Fill out the top portion of the Reimbursement/Deposit Form with:

• name
• phone and address
• committee/event
• date that you are submitting the form

2. Fill out the Reimbursement section of the form with:

• who the check is payable to (*individual or vendor)
• address to send the payment
• amount of the check
• description of the reimbursement. 

*  If the check is for an individual, please attach receipts.  Be sure to indicate if they would like to pick the check up in the office at school or if they would like to have it sent home in their child’s backpack.  If the check is for a vendor, please be sure to attach an additional copy of the invoice or contract.

Deposit:

1. Fill out the top portion of the Reimbursement/Deposit Form (same as above)

2. Fill out the Deposit section of the form with:

• Cash amount
• Check(s) amount
• Total amount

If there is more than one check, please fill out and attach the Deposit Summary Form.  Include the following:

• Payer’s Last Name          
• Check #           
• Check Amount

Signatures:

1. Sign the Reimbursement/Deposit Form.

2. Make a copy to keep for your records.

3. Place the original in the file of the Executive Board Member that you report to for their signature.  The new PTO file box will be located on the table outside of the library.  Please DO NOT put money or checks in the PTO file box.

4. Place the signed Reimbursement/Deposit Form with money/checks and all attachments in the Treasurer’s mailbox, which is located in the main office.